Can’t seem to accomplish anything? You can do that with an app. It is not always easy to stay focused on your work, especially when you are constantly being pulled away by other things.
These helpful apps will help you keep track of your projects and manage your schedule when you work from home. They will also make things a little easier. We’ve put together a list of the best productivity apps to help you do well in 2023 and beyond.
Use these apps to get your life in order.
To get things done, you have to make an effort. If you read about how other people get things done, you might find that those methods don’t work for you. The same is true for productivity apps. Since there are so many tools and apps out there, it’s important to know what you’re looking for.
Hive
Project management is where it works best.
Hive’s platform for getting work done is one of the best on the market. When used with the company’s desktop and web apps, Hive’s mobile app gives users another way to improve their productivity and work ethic during the day.
With Hive, team members can check each other’s schedules, talk to each other in real time, share files, and work together on their to-do lists.
Along with the mobile app, Hive’s web and desktop apps have even more features that can help you get more done. Depending on how a person works, they can look at projects in different ways, such as with Gantt Charts, Kanban Boards, Calendars, and more.
Every project view is kept up-to-date, so everyone can work the way they want and everyone knows what’s going on. On your to-do list, you can see all of the tasks that have been given to you across all of your projects. This helps you prioritize what you need to do next and keeps you accountable.
Todoist
Most useful for: Keeping track of your to-do lists
Todoist is a great app for managing tasks if you want to keep track of and organize your daily to-do list. You can organize and sort tasks, set due dates and reminders, and track your progress. You can also work on projects with other people.
You can also sort tasks by priority and tags, and you can get reminders based on where you are!
Google Documents
Best for: Working together on documents
Google Docs is one of the best ways to work together and share files. With this online word processor, you can now write and edit online. You no longer have to save and send files back and forth. Depending on how you set things up, you can share documents both inside and outside of your organization.
Team members can work together from anywhere, which cuts down on duplicate paperwork and misunderstandings. You can put all of your documents in one place by importing CSV files into Google Sheets.
Google Docs has a comment feature that lets you highlight and write about a certain section of text. To keep everyone up-to-date, the email will also be sent when comments are made about specific users.
Google lets the people who own documents decide who can edit them. This keeps your privacy and safety safe. The documents can be changed online or downloaded as PDFs.
Evernote
Best for: Making and keeping track of notes
Evernote is a popular way to organize and plan your notes. It also helps you keep all of your ideas in one place. Not only can notes be written, but they can also be taken with photos, audio, digital sketches, PDFs, and more. All of these types of notes can be searched. You can also sync all of your notes across multiple devices so that you can get to them quickly when you’re on the go.
Evernote has been around for quite some time now. You can keep your notes in order by using digital “notebooks” and putting them in “stacks” to further organize them.
Evernote lets you use it on more than one device, and it also backs up your notes to the cloud automatically. As well as text, you can add images, PDFs, and even audio recordings to your notes.
ProofHub
Best for: Managing projects and working with a team
ProofHub is a productivity tool that makes it easy to manage projects and work together as a team. ProofHub is a place where you can create projects, add team members, give them roles, make tasks, start online discussions, look at reports, track time and task progress, and do a lot more.
What else? By keeping an editorial calendar in ProofHub, project managers can make it easier to plan when to publish. Use their great mobile app to stay in touch while you’re on the go.
Forest
Most useful for: staying on track
Forest is one of our list’s most unique productivity apps. Even though it’s only available on iOS and Android, it’s a great irony that it’s meant to get you off your phone or tablet.
Basically, Forest lets you play games when you’re not using your phone. Focus comes from planting a “tree,” and the longer you stay away from your phone or tablet, the bigger it gets. The app dies when you stop using it.
If you put your phone away long enough, you can grow a whole forest. Also, if you do your tasks well, you can earn virtual coins that you can use with the Forest app to grow real trees.
Toggl
Best for: Keeping track of time
Toggl is different from other time-tracking tools because of its user interface, which makes it simple and easy to use. Toggl Track is a tool for keeping track of time that can be used by developers, artists, and any kind of business.
It does more than just track time. It has features like custom reports and billable hours that can help a business get better. Toggl helps your business find inefficiencies in its workflow by measuring how much time is spent on each task. The app is easy to use on your phone, computer, or even your browser while you’re on the go.
MindMeister
Mind mapping is what it works best for.
Coggle and MindMeister are similar, but MindMeister is better for people who want to use mind maps for presentations. That’s why you should look into it.
Screenshots help explain ideas and problems in a way that words alone can’t. Almost all modern operating systems have a built-in tool for taking screenshots. However, these built-in apps often don’t have all the features you might want.
Freedom
Best for: putting off distractions
As people who use social media and the internet, we all know how easy it is to get sidetracked. That’s why we need this app. Freedom lets you block websites and apps that waste your time or get in the way for a certain amount of time.
You can block any site you want, or even the whole Internet, so you can just work on one thing the whole time.
IFTTT stands for “if this, then that.”
Task automation is where it works best.
IFTTT is a tool that makes it easy to connect different apps and experiences. IFTTT lets you automate a wide range of things, from everyday tasks to more specific events.
You can put a reminder on your calendar to drink more water if you think it might rain tomorrow, for example. Also, if you want to get creative, you can set it up so that you get a message when the International Space Station goes by your house.
By automating tasks you do often, this app gives you more time to work on other things.
Due
Best for: Making sure you don’t forget things
Due is an app that is easy to use and lets you schedule due dates and reminders. This app is great if you tend to forget things and need extra help remembering what needs to be done when.
Due lets users choose when they want to be notified about a certain item, as well as snooze or delete notifications when they show up.
What else could be better? As long as you don’t mark the task as done, Due will keep sending you reminders, so you can’t miss it among all your other pings and nudges.
With these reminders, you can easily change the due date or put it off without even having to open the app. With the Due app, you can set reminders on your Apple iPhone, watch, and computer so you never forget anything.
Krisp
Most useful for: reducing noise
The Krisp noise cancellation app just came out as a way to talk to people. The app uses artificial intelligence to get rid of all kinds of noise in the background during a call so that people can talk clearly.
Krisp works with more than 800 apps, including ones for communication, conferencing, messaging, podcasting, and recording.
Krisp can be used with any headphones, speakers, or microphones you want. Krisp can be used as noise-cancelling software on both Mac and Windows at the same time.
Everhour
best for: keeping track of time for teams
When teams use Everhour, a software that tracks all of their time, it makes them work better together. Everhour is a great tool for tracking time, and its easy-to-use features also work well with project management tools like Basecamp, Jira, Asana, GitHub, ClickUp, etc., making budgeting and project management less stressful. What else does this app have to offer? Teams will find the following when they open Everhour:
- Features for reporting to make sure everything goes as planned
- Billing tools that make it easier to send bills
- A quick look at all the projects with visual planning tools
- Features for reporting to make sure everything goes as planned
- Billing tools that make it easier to send bills
- A quick look at all the projects with visual planning tools
- Project budgeting helps keep time and money on track.
This simple system for keeping track of time makes it easy for project managers to run projects. You can give good results right away without needing any more training.
Nifty
Project Management is where it works best.
Because Nifty is so easy to use, it makes it easy to get things done. The Roadmap for a Project is updated in real time as the Milestones show how much of a task has been done. So, everyone on the Project is on the same page about deadlines and progress without having to join long stand-up calls.
With Nifty’s built-in chat and two-way integration with Google Docs, Sheets, and Slides, you can focus on all your work in a single browser tab, desktop app, or mobile app instead of switching between tools all day.
Automations can set deadlines, send message updates, assign teammates, and more, so you can focus on what you do best while Nifty takes care of the details of project management.
If you want to plan, do, and keep track of your work in as few steps as possible, Nifty is the place to go.
Zero Willpower
Most useful for: blocking ads
Apps like Zero Willpower are about as simple as it gets when it comes to blocking websites. You can only use the Safari browser on an iOS device, so you can’t block any apps. But this tool might give you the extra blocking you need in addition to one of the tools we looked at that only works on computers or laptops.
As far as features go, you don’t get much more than a light, effective tool that keeps iPhones from being a distraction.
RescueTime
Best for: Living a healthy life
RescueTime is like a calorie counter for getting things done. You can’t change your real habits until you know what they are. If you know what your habits are, you can change them.
The app runs in the background and keeps track of how much time you spend on different websites and apps. Reports are made that show when you were working and when you were doing something else.
You can change your account settings to make sure they are correct based on what you want. There is a free version of RescueTime, but it is hard to find. After you’ve finished signing up, you can find it below the payment form.
Hypercontext
Most useful for: Running good meetings
Hypercontext gives managers and their teams the tools they need to be high performers. It does this by making meetings, goals, and morale easier to manage.
Meeting agenda apps let you make shared agendas for 1-on-1 meetings, team meetings, and cross-functional meetings, access hundreds of conversation starters, and make sure that everyone gives feedback at every meeting.
As a community for employees and managers, it gives them a place to share feedback, write down decisions, and keep track of goals, all while getting employees more involved.
Apploye
Apploye is one of the best timekeeping programs on the market. It lets you track employee time, keep an eye on how remote workers are doing, and keep track of timesheets for accurate payroll calculations. It is made so that anyone can use it easily, from freelancers to large business teams.
Apploye has features like monitoring random screenshots, app usage, URL tracking, and field track that let you keep an eye on mobile employees’ movements, job site presence, and route maps. It also has unique features like Live feed and instant screenshots that can help managers see what employees are doing at any given time. The dashboard is easy to use, and extra features like Pomodoro can help workers be as productive as possible.
Conclusion
For the best workflow, you’ll need a mix of tools, all of which you can use or try for free. It’s not about being more efficient or able to do more with less. Unless that’s what you want, of course. They make things easier or better by fixing things that aren’t as good as they could be.
Most productivity apps help you do things automatically that you would have to do by hand otherwise, like copying and pasting data from one app to another or transcribing audio.
Many of these tools make life easier by helping you stay organized, so you don’t have to spend too much time trying to remember where you wrote down information or what you had to do next. They take that weight off your shoulders. Doesn’t that sound like something we could all use?
We hope that we’ve helped you narrow down your choices and figure out what you need and what you want. Now it’s up to you to try out the apps you think have something to offer and find the toolkit you like.